Vocantas

Summary

Vocantas

Automated Shift Filling & Communications

Developer:Valsoft Aspire

Overview

Automatically track, communicate and fill shift vacancies

Automatically track, communicate and fill shift vacancies

Automatically track, communicate, and fill shift vacancies in minutes while reducing costs and boosting employee morale. Vocantas seamlessly integrates with Infor Workforce Management and replaces manual shift callout processes with automated workflows that ensure the right employee is awarded the right shift.

Vocantas’s leading solution automates the entire workflow; from the moment an employee calls in sick, the system records the absence and automatically communicates vacant shifts to eligible employees through their preferred channel. Then, employees are empowered to easily bid on the shifts that work best for them. Then, bids are organized based on highly configurable custom rules to ensure the most suitable employees are awarded the shifts, eliminating potential grievances.

Features and Benefits

Automated Shift Filling

Fill more shifts in less time by replacing manual shift callout processes with Vocantas’s leading automated shift filling solution. Automatically communicate open shifts to eligible employees through multiple channels and empower employees to easily respond and bid on the shifts that work best for them.

Attendance Tracking

Automatically track employee attendance in real-time while enabling employees to report absence or lateness through calls or text. Vocantas's Attendance Tracking provides organizations with access to a completely automated and integrated solution, eliminating costs and time associated with manual inbound calls. Vocantas's seamless integration with Infor Workforce Management ensures schedules are always updated and managers are informed of changes in seconds.

Schedule Planning

Prepare schedules in advance and automatically communicate multiple open shifts to available employees through a single call-out. Track and manage schedules in real-time and ensure staffing requirement are met in advance. Vocantas schedule planning helps reduce call-out fatigue while giving employees greater autonomy over their schedule.

Employee Scheduling App

Vocantas’ Employee Scheduling App empowers employees with an easy way to view and bid on open shifts instantly. Pop into the app to see all available open shifts or respond to shift offers directly from push notifications. Keep in touch with your workforce using the notification feature. Send mass notifications to your teams viewable via the Mobile notifications tab.

Emergency Communications

Send real-time emergency communications to your team and inform staff of any updates, emergencies, or facility shutdowns effortlessly with Vocantas. Empower employees to choose the communication method that works best for them. View your notification’s status in real-time to ensure successful delivery. Drill down into results with detailed reports — see how and when each employee interacted with your message.

Vacation Planning

Take the manual effort out of vacation planning and give your team the tools to help plan during peak times. Vocantas vacation planning enables staff to select their vacation preferences and intelligently apply the organization's internal rules. Vocantas's smart workflows automatically prioritize vacation allocation, reducing manual processes. Once the vacation dates' statuses are updated, employees are notified to take action.

Smart Analytics

Uncover actionable insights to optimize your workflows to gain even more efficiencies with Vocantas’s Smart Analytics. See how long it takes to fill shifts and evaluate which communication methods work best to reach your staff. View actionable insights by job type, department, or employee pool. With Smart Analytics, administrators can also compare side-by-side to industry standard metrics and discover areas to optimize scheduling management processes.

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